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Appropriation SR 1180: In Support of the Engineering Expo 2011

January 29, 2011 3 comments

Agenda Item: In Support of the Engineering Expo 2011

Date: January 31, 2011

Committee: Finance Committee

Sponsors: Cristina Loreto, College of Arts and Sciences Senator; Janice Rubio, At Large Senator; Daniel Gonzalez, College of Arts and Sciences Senator;

In Support of the Engineering Expo 2011

WHEREAS, Florida International University’s vision is to lead a student-centered urban public research university that is both locally and globally engaged;

WHEREAS, The Student Government Council at the Modesto A. Maidique Campus is committed to improving the overall student experience by fostering student life, encouraging community involvement, and embracing diversity;

WHEREAS, The Engineering Expo is an exciting and dynamic educational experience designed to engage and expose our local schools and colleges to the wonders of science and engineering;

WHEREAS, Over 150 FIU student volunteers are gathering to become tour guides, demonstrators, and teachers to the mysteries of the science, technology, engineering, and mathematics fields;

WHEREAS, The Engineering Student Committee promotes unity among the engineering organizations, and encourages students’ participation in activities around the University;

WHEREAS, The Engineering Expo will provide exposure to science and engineering for local public school students, encouraging them to consider careers in engineering, science, and technology professions;

WHEREAS, The Engineering Expo will take place at the Engineering Center on February 25th, 2011;

THEREFORE, BE IT RESOLVED, That the Student Government Council – Modesto A. Maidique Campus will appropriate $801.00 to the Engineering Expo for pizza and sodas for the FIU students that are volunteering at this event.


Status

Passed unanimously by the Senate, awaiting President’s signature.

Final Vote

In favor: ; Opposed: ; Abstentions: ; 

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Council Bill SR 1176: To amend the composition of the Campus-Specific Budget Committees in the Constitution

January 27, 2011 3 comments

Agenda Item: To amend the composition of the Campus-Specific Budget Committees in the Constitution

Date: January 31, 2011

Committee: Of the Whole

Sponsors: Samir Patel, College of Education Senator; Carlos Rodriguez, Housing Senator;

To amend the composition of the Campus-Specific Budget Committees in the Constitution

SECTION I. Short Title
This bill may be cited as the “Campus-Specific Budget Committees Composition Act of 2011”

SECTION II. Purpose
The purpose of this amendment is to change the composition of the Campus-Specific Budget Committees to actually reflect the budget approval process of the Student Government Association.

SECTION III. Striking Finance Chair and Inserting Speaker Pro Tempore

ARTICLE VIII

University Wide Council

Section 6         Campus-Specific Budget Committees
A. The purpose of the Campus-Specific Budget Committees shall be to draft the budget for their respective SGC.
B. SGC-MMC Budget Committee shall be composed of the SGC President, Vice President,
Speaker of the Senate, Comptroller, and the Finance Chair. Speaker Pro Tempore. SGC-BBC Budget Committee shall be composed of the SGC-BBC President, Vice President, Speaker of the Senate, Comptroller, and the Speaker Pro Tempore.
C. The budget for MMC and Engineering Center shall be proposed by the SGC-MMC Budget Committee; the budget for BBC and Broward Pines center shall be proposed by the SGC-BBC Budget Committee.
D. The SGC-MMC budget shall be approved by two thirds (2/3) vote of the SGC-MMC Senate; the SGC-BBC budget shall be approved by two thirds (2/3) vote of the SGC-BBC Senate.
E. In the case either Senate of SGC-MMC or SGC-BBC does not approve the proposed budget, the budget shall be sent back to the SGC-specific budget committee; the corresponding SGC budget committee shall edit and re-propose the budget until it is approved by the appropriate Senate and signed by the Vice President of Student Affairs.

Proviso: This Constitutional Amendment shall be enacted under the special powers granted to the Vice President of Student Affairs under Article XII, Section 1, subsections E and F, therefore this Constitutional Amendment shall not need to pass the UWC nor be placed on the ballot for the next election as the budget process is imminent.

Status

Passed, awaiting President’s signature.

Final Vote

In favor: 12; Opposed: 6; Abstentions: 0

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Council Bill SR 1172: To reform the Executive Branch of the Student Government Council – Modesto A. Maidique Campus

January 13, 2011 4 comments

Agenda Item: To reform the Executive Branch of the Student Government Council – Modesto A. Maidique Campus

Date: January 13, 2011

Committee: Of the Whole

Sponsors: William-Jose Velez, College of Engineering and Computing Senator; Hector Mujica, College of Business Administration Senator; Rachel Emas, University Graduate School Senator;

 

To reform the Executive Branch of the Student Government Council – Modesto A. Maidique Campus

SECTION I. Short Title
This bill may be cited as the “Executive Branch Reform Act of 2011.”

SECTION II. Purpose
The purpose of this bill is to reform the Executive Branch of the SGC-MMC.

SECTION III. Striking Article III Legislative Branch of the current Statutes

The entirety of the current Article II. Executive Branch shall be stricken from the Statutes.

SECTION IV. Enacting Article IV. Executive Branch in the SGC-MMC Statutes

Article IV. Executive Branch
Section 4.01 Purpose

(a)        Purpose

(i)         The purpose of the Executive Branch of the Student Government Council – Modesto A. Maidique Campus is to execute and carry out all duties as prescribed by these Statutes and the SGA Constitution, representing the interests of the student body before the FIU Administration. The Executive Branch shall ensure that all laws of the Legislative Branch and decisions of the Supreme Court are enforced and observed.

Section 4.02 Structure and Leadership

(a)        President

(i)         The President of the Student Government Council is the head of the Executive Branch of Government, the student representative to the Board of Trustees, and the representative of FIU to the Florida Student Association.

(ii)        The President shall abide by the SGA Constitution and these Statutes.

(iii)       The President shall be able, pursuant to Florida Statutes, to appoint students to serve on university committees on specific areas such as the Health Fee Committee and Technology Fee Committee.

(1)        Appointments to these committees shall be made publicly available through the SGC-MMC website. The appointment shall also be announced at the next Senate and Executive Branch meeting.

(b)        Vice President

(i)         The Vice President of the Student Government Council is the second in command of the Executive Branch of Government and the ex officio President of the Senate.

(ii)        The Vice President shall abide by the SGA Constitution and these Statutes.

(c)        Cabinet

(i)         Comptroller

(1)        The Comptroller shall be in charge of carrying out the distribution of the budget and of auditing and advising the SGC-MMC.

(2)        The Comptroller shall attend all Executive meetings and provide a monthly financial report to the Senate at the last meeting of every month.

(3) Following the approval of a funding request by the Finance Committee and the SGC-MMC Senate, and the disbursement of these approved funds, the Comptroller shall provide detailed reports of budgetary requests to the Finance Committee.

a)         The Comptroller shall work with the Finance Committee Chairperson to adequately process budgetary requests in compliance with finance policy.

(ii)        Chief of Staff

(1)        The Chief of Staff shall be the chief advisor to the President.

(2)        Responsibilities shall include, but are not limited to, overseeing executive personnel, supervising the execution of office policies, being informed of the SGC-MMC calendar, facilitating the administration’s goals and objectives, helping to preside over the weekly Executive Branch meetings, and proofreading all of the SGC-MMC literature.

(iii)       Composition of the Executive Cabinet

(1)        The members of the Executive Cabinet shall be nominated by the President and Vice President and approved by a simple majority of the Senate.

(2)        The composition of the Executive Cabinet is determined by the President and Vice President. There shall be a permanent Chief of Staff and Comptroller within the Cabinet.

a)         New Cabinet positions shall be created by the President through a New Cabinet Position Executive Order, to be announced at the next Executive branch meeting and Senate meeting following the establishment of the position.

b)         The New Cabinet Position Executive Order creating the position shall provide an overview of the general functions and duties of the position, as well as the formal title for the position.

c)         Nominees appointed by the President and being presented for approval by the Senate must be in attendance in the Senate meeting during which they will be considered. If there is a case in which a nominee cannot be in attendance, the President may speak on their behalf, by discretion of the Senate Speaker.

i)          A copy of the New Cabinet Position Executive Order must be provided to the Senate when a nominee is presented to be confirmed.

ii)         Each nominee must be presented and confirmed individually.

(3)        Requirements

a)         All officials of the Executive Cabinet shall be required to attend the weekly Cabinet meetings.

i)          Executive Cabinet officials shall not be allowed to have more than five (5) excused absences from Cabinet meetings.

ii)         For an absence to be considered excused, documentation excusing one-self from a meeting must be provided to the Clerk of Council and Chief of Staff.

iii)        During the Summer semester, Cabinet officials shall be allowed to miss meetings, as long as they are excused for every meeting.

1.         To be counted as present, Cabinet officials must be present for the majority of a meeting.

b)         All Executive Cabinet members shall be individually required to submit one (1) report every Fall and every Spring semester. The report shall be submitted no later than ten (10) weeks after the beginning of every semester.

i)          These reports shall include updates on goals, current and planned projects, current and planned events as well as a discretionary budget expenditure summary.

ii)         These reports shall be submitted to the Chief of Staff and be readily accessible to the Senate upon request.

c)         All cabinet members shall fulfill the duties prescribed in the New Cabinet Position Executive Order that creates each respective position.

Section 4.05 Agencies

(a)        Governing Councils

(i)         Purpose and Responsibilities

(1)        The Student Government Council Governing Councils are established to perform the duties as described in these Statutes with the purposes of programming activities, managing student clubs, and representing student organizations.

(2)        The Governing Councils of the SGC-MMC shall be:

a)         Council for Student Organizations

b)         Student Programming Council

c)         Homecoming Council

d)         Residence Hall Association

e)         Black Student Union

(3)        SGC Governing Councils shall be created and dissolved through amendments to this article of the Statutes.

(4)        All Governing Councils shall abide by these Statutes.

(ii)        Duties

(1)        All Governing Councils of the SGC-MMC shall operate under the authority of the SGC-MMC and its Constitution and Statutes.

a)         Each Governing Council shall have an Advisor designated by the Department of Campus Life.

(2)        The Governing Councils shall oversee the allocation of funds and operation of the organizations under their jurisdiction and/or of their specific directors, as determined by the budget of the Student Government.

a)         The use of funds by the Agencies must fully comply with the Finance Code of the SGC-MMC.

b)         Each Governing Council shall be subject to audits by the SGC-MMC Comptroller, the Operational Review Committee of the Senate, and any other entity or official mandated by these Statutes.

(3)        Each Governing Council shall conduct (either Executive Board or general membership) meetings, at least twice a month. The minutes and attendance of these meetings shall be recorded, distributed and filed with the SGC-MMC Clerk in the Student Government Council Office (GC 211) within forty-eight (48) hours of the meeting’s adjournment.

a)         The time and schedule of the meetings of every Governing Council shall be made available in the SGC-MMC Office and on each Governing Council’s website, no later than forty-eight (48) hours before the next scheduled meeting.

(4)        Each Governing Council shall have its Constitution, which shall outline the procedures for the elections of the Governing Council’s executive board.

a)         The Constitution of each Governing Council shall require the approval by the SGC-MMC Senate and the SGC-MMC President’s signature.

b)         Each Governing Council reserves the right to elect and/or designate its own President or Director and Executive Board.

i)          The SGC-MMC Senate has the power to remove, after impeaching, a member of the Governing Council’s Executive Board for malfeasance and/or nonfeasance with a two-thirds (2/3) vote of the Senate.

ii)         A list of all Executive Board members shall be made available at the SGC-MMC Office and on each Governing Council’s website.

(5)        Each President, Director, or a Governing Council Representative shall attend all Executive Cabinet meetings. The Governing Councils shall present a brief weekly verbal report and a more in-depth written report at least twice a month (filed with the SGC-MMC Clerk) on the status of their organization (events, minutes, membership numbers, spending, etc).

a)         Violations of this clause shall be considered misfeasance.

(6)        Every Governing Council President or Director must be paid through the SGC-MMC emolument account.

(iii)       Council for Student Organizations

(1)        The Council for Student Organizations (CSO) shall be the Governing Council overseeing and representing all undergraduate clubs, graduate clubs, and Honor Societies.

(2)        The CSO shall be responsible for allocating funds to each organization, providing a structure for funding, and providing leadership to its member organizations.

(iv)       Student Programming Council

(1)        The Student Programming Council (SPC) shall be the Governing Council responsible for programming on the Modesto A. Maidique Campus for activities such as lectures, concerts, performances, and other events throughout the year.

(v)        Homecoming Council

(1)        The Homecoming Council (HC) shall be the Governing Council responsible for programming a designated week of events which promote school spirit, and entertainment for students.

(vi)       Residence Hall Association

(1)        The Residence Hall Association (RHA) shall serve as the Governing Council responsible for representing the students living in the on-campus housing facilities under the Department of Housing and Residential Life.

a)         The RHA shall represent the housing community on issues of facilities, services, fees, general climate, and security.

(2)        The RHA shall serve as the Governing Council, manager, and provider of  funding towards any programming for the facilities of the Village Council, Panther Hall Council, University Park Towers Council, Everglades’ Hall Council, Lakeview North Council, Lakeview South Council, and National Residence Hall Honorary.

(vii)      Black Student Union

(1)        The Black Student Union (BSU) shall be the Governing Council that serves as the liaison of students of the African Diaspora and Florida International University.

(b)        Departments

(i)         The Executive Branch shall have departments charged with specific duties as outlined in these Statutes. Departments shall be headed by a member of the Executive Cabinet as designated by the President. Cabinet positions with specific functions may be created outside of these departments at the President’s discretion.

(ii)        Department of Justice

(1)        Purpose and Responsibilities

a)         The Department of Justice of the SGC-MMC (SGC-MMC DoJ) is established to enforce the law and defend the interests of the SGC-MMC according to the law, to provide leadership in preventing and controlling violations of the Statutes, address violations of the Statutes before the Judicial Branch, and to ensure fair and impartial administration of justice.

b)         The DoJ shall be charged with defending the SGC-MMC Executive Branch in cases where a writ of certiorari has been filed against the Office of the President, Executive Cabinet or Executive Branch in the exercise of their duties and obligations.

c)         The DoJ shall state the official legal opinion of the Executive Branch. This power shall extend in cases of petition of legal review to the DoJ, or before the Judicial Branch, where the DoJ shall have the power to submit amicus curiae briefs on behalf of the Executive.

d)         The DoJ shall have the responsibility to prosecute and conduct all writs before the Judicial Branch in which the SGC-MMC shall be concerned, and to give advice and opinion upon questions of law when required by the President of the SGC-MMC, or when requested by the heads of any of the departments, touching any matters that may concern their departments.

(2)        Structure

a)         The DoJ shall be headed by a Cabinet Official as designated by the President. For the purpose of the Department, this person shall be considered the Attorney General, in as much, the official title of this official is specified by the President.

b)         The Attorney General shall be assisted in the duties of the department by at least two (2) but no more than four (4) Assistant Attorneys, who shall not be considered Cabinet officials.

i)          Assistant Attorneys shall also provide legal advice to other departments, committees, Governing Councils, College Councils, student organizations, and any other SGC-MMC funded entity.

ii)         An Assistant Attorney shall be designated as Deputy Attorney General by the Attorney General, and shall assume all departmental duties and obligations of the Attorney General in his/her absence.

(iii)       Department of External Relations

(1)        Purpose and Responsibilities

a)         The Department of External Relations shall serve as the liaison between SGC-MMC and the University, the press, and the community as a whole.

(2)        Structure

a)         The SGC-MMC President shall determine the composition, operational structure, and leadership of this department.

(iv)       Department of Governmental Affairs

(1)        Purpose and Responsibilities

a)         The Department of Governmental Relations shall be charged with representing SGC-MMC to members of the State Legislature, the U.S. Congress, federal and state government agencies, and other national and international public organizations.

b)         The Department of Governmental Relations shall be the lobbying arm of SGC-MMC and shall assist the Executive Branch and Legislative Branch with lobbying efforts and legislative outreach.

(2)        Structure

a)         The SGC-MMC President shall determine the composition, operational structure, and leadership of this department.

(v)        Department of Campus Life

(1)        Purpose and Responsibilities

a)         The Department of Campus Life shall serve as the liaison between SGC-MMC and the FIU Division of Campus Life, serving as SGA’s main method of communication between the student organizations, clubs, Governing Councils and Greek life.

(2)        Structure

a)         The SGC-MMC President shall determine the composition, operational structure, and leadership of this department.

(vi)       Department of Technology

(1)        Purpose and Responsibilities

a)         The Department of Technology shall be responsible for up-keep of the SGC-MMC website and providing technological support to SGA as designated by the President.

(2)        Structure

a)         The SGC-MMC President shall determine the composition, operational structure, and leadership of this department.

(vii)      Department of Environmental and Sustainability Affairs

(1)        Purpose and Responsibilities

a)         The Department of Environmental and Sustainability Affairs shall be responsible for the oversight of all issues pertaining to the environment with relation to SGA.

(2)        Structure

a)         The SGC-MMC President shall determine the composition, operational structure, and leadership of this department.

(viii)     Panther Rage

(1)        Purpose and Responsibilities

a)         Panther Rage shall be charged with invoking school spirit and pride into the FIU community by promoting athletic events on campus.

(2)        Structure

a)         The SGC-MMC President shall determine the composition, operational structure, and leadership of this department.

Proviso: This Council Bill is part of the SGC-MMC Statutes Reform Acts, and will go into effect as soon as the last of the bills reforming the SGC-MMC Statutes, known as the SGC-MMC Statutes Reform Acts, is passed and signed.

Status

Passed, awaiting President’s Signature.

Final Vote

In favor: ; Opposed: ; Abstentions: ; 

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Council Bill SR 1173: To reform the Judicial Branch of the Student Government Council – Modesto A. Maidique Campus

January 13, 2011 4 comments

Agenda Item: To reform the Judicial Branch of the Student Government Council – Modesto A. Maidique Campus

Date: January 13, 2011

Committee: Of the Whole

Sponsors: William-Jose Velez, College of Engineering and Computing Senator; Hector Mujica, College of Business Administration Senator; Rachel Emas, University Graduate School Senator;

To reform the Judicial Branch of the Student Government Council – Modesto A. Maidique Campus

SECTION I. Short Title
This bill may be cited as the “Judicial Branch Reform Act of 2011.”

SECTION II. Purpose
The purpose of this bill is to reform the Judicial Branch of the SGC-MMC.

SECTION III. Striking Article III Legislative Branch of the current Statutes

The entirety of the current Article VI. Judicial Branch shall be stricken from the Statutes.

SECTION IV. Enacting Article V. Judicial Branch in the SGC-MMC Statutes

Article V. Judicial Branch
Section 5.01 Purpose

(a) The purpose of the SGC-MMC Supreme Court is to serve as the judicial body of the Student Government Council – Modesto A. Maidique Campus.

(b) The Supreme Court shall receive writs of certiorari, for cases of petitions for legal review or grievances against SGC-MMC officials and entities, and shall decide whether to hear them, and if accepted for a hearing, shall rule on the writ.

Section 5.02 Structure and Leadership

(a) The SGC-MMC Supreme Court shall be composed of one (1) Chief Justice, four (4) associate justices and two (2) Court Clerks.

(i) The SGC-MMC Chief Justice shall be the chief administrator of the Supreme Court and a member of the Executive Board.

(ii)      The SGC-MMC Chief Justice shall serve as the SGC-MMC Parliamentarian.

(1)                    In absence of the SGC-MMC Chief Justice during a given SGC meeting, any Associate Justice may serve as the SGC-MMC Parliamentarian.

(iii)       The Court Clerk is responsible for the following:

(1)        Naming and assigning a citation to petitions received by the Supreme Court.

a)         In crafting the name of the case, the plaintiff shall be listed first, followed by the defendant (i.e., Wickard v. Filburn).

b)         In assigning a citation to the case, the Supreme Court designation shall be listed first, followed by the semester and year in which the petition was adjudicated (i.e.,  S.C. 001 (Fall 2010))

(2)        Making available, for public consumption, the vote and the majority and dissenting and relative concurring opinions, as well as the name and citation of the case.

a)         A hard copy of the opinions relative to each petition shall be filed in a binder in the SGC-MMC office, located in Graham Center, Room 211.

b)         The opinions shall be published at the SGC-MMC website, or some other online resource to be designated by the Chief Justice.

Section 5.03 Court Procedures

(a)        All writs of certiorari must be validated or declined within ten (10) business days of being submitted to the Court Clerk.

(b)        All writs of certiorari must be heard within ten (10) business days of being validated, unless the writ is a complaint or grievance filed against an SGC-MMC Official. If the writ is a complaint or grievance filed against an SGC-MMC Official, the Judiciary must hear the writ within fifteen (15) business days of validating the Writ.

(c)        Any SGC official can be referred for judicial hearing for misfeasance, malfeasance, or nonfeasance as stated in the SGC- MMC Statutes. This review shall be instigated by a written grievance, filed as a writ of certiorari, which may be submitted by any member of the student body to the Supreme Court.

(i)         Upon the decided validity of the grievance, the SGC-MMC Chief Justice and the SGC-MMC Advisor will inform the charged SGC Official of the allegations, charges, student’s rights, and an explanation of the judicial hearing process. The charged student’s academic schedule should be taken into account for consideration of their later scheduled hearing.

(ii)        Once the judicial hearing is scheduled, the SGC official under investigation shall be notified within five (5) business days by the SGC-MMC Chief Justice of the time, date, and location of the SGC-MMC judicial hearing, and notice of witnesses who will be called to testify against him/her.

(iii)       Prior to the hearing, the plaintiff shall compile all evidence of the official actions of the SGC Official in question; this evidence shall be used during the hearing. The evidence shall be submitted to the SGC official being investigated five (5) business days prior to the hearing.

(1)        In the case that the plaintiff is the Senate Internal Affairs Committee or the Department of Justice, the committee or department shall prepare a report containing all the applicable information regarding the official.

(2)        In the case that a student presents the writ of certiorari, that student is entitled to present the case and evidence or request and allow the Department of Justice to take up the plaintiff role, by presenting the evidence and presenting the argument in the hearing.

i)         The Department of Justice has the prerogative to accept or deny the student’s request to present a case on the student’s behalf.

(iv)       Should the charged official not present him/herself at the hearing, the hearing will take place and a decision will be rendered in absentia.

(v)        The hearing will be recorded for documentation purposes, will be chaired by the SGC-MMC Chief Justice, and will proceed as follows:

(1)        Opening statement by the SGC-MMC Chief Justice.

i)          At any point throughout the proceedings any justice may interrupt to ask a question

(2)        Opening statement by the plaintiff.

i)         Present any Evidence/Witness

(3)        Opening statement by the defendant.

i)          Present any Evidence/Witness

(4)        Closing statement by the plaintiff.

(5)        Closing statement by the defendant.

(6)        SGC-MMC Chief Justice brings hearing to closure.

(vi)       Upon conclusion of the hearing, the SGC-MMC Supreme Court will move into deliberations. The Supreme Court’s determination of “guilty” or “not guilty” will be based solely on the information presented at the hearing using the standard of “clear and convincing”. Determination may be made by a simple majority vote of the SGC-MMC Supreme Court.

(vii)      The SGC official under investigation will receive written notice within ten (10) business days regarding the outcome of the hearing.

(viii)     The SGC official under investigation has the right to challenge the inclusion of any Supreme Court member in the hearing. This challenge must be submitted at least three (3) business days prior to the scheduled hearing.  The challenge must be in writing, and be based on cause, which clearly provides evidence of a conflict of interest, bias, pressure, or influence that could preclude a fair and impartial hearing.

Proviso: This Council Bill is part of the SGC-MMC Statutes Reform Acts, and will go into effect as soon as the last of the bills reforming the SGC-MMC Statutes, known as the SGC-MMC Statutes Reform Acts, is passed and signed.

Status

Passed, awaiting President’s signature.

Final Vote

In favor: ; Opposed: ; Abstentions: ; 

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Council Bill SR 1174: To create an Ethics Code for the Student Government Council – Modesto A. Maidique Campus

January 13, 2011 5 comments

Agenda Item: To create an Ethics Code for the Student Government Council – Modesto A. Maidique Campus

Date: January 13, 2011

Committee: Of the Whole Sponsors: William-Jose Velez, College of Engineering and Computing Senator; Hector Mujica, College of Business Administration Senator; Rachel Emas, University Graduate School Senator;


To create an Ethics Code for the Student Government Council – Modesto A. Maidique Campus


SECTION I. Short Title
This bill may be cited as the “Ethics Act of 2011.”

SECTION II. Purpose
The purpose of this bill is to create an Ethics Code for SGC-MMC to ensure ethical practices, open government, and transparency.

SECTION III. Enacting Article IX. Code of Ethics in the SGC-MMC Statutes

Article IX. Code of Ethics

Section 9.01 Purpose and Authority

(a)        The purpose of the Ethics Code is to protect the integrity of the Student Government Council – Modesto A. Maidique Campus by prescribing restrictions against conflicts of interest and unethical practices.

(b)        Violation of the Ethics Code regulations may be considered malfeasance.

Section 9.02 Regulations

(a)        No Student Government Official shall participate in any SGA activity that would place that person in a position where there may be a conflict of interest between a private interest and the interest of the Student Body.

(b)        No Senator shall cast a vote in any council bill, resolution, or appropriation that would place that Senator in a position where there may be a conflict of interest between a private interest and the interest of the Student Body.

(c)        No Student Government Official shall participate in any SGA activity or represent Student Government as a Student Government Official in any action or activity in which there may be a personal benefit made that directly conflicts with the interest and benefit of the Student Body.

(d)       No Student Government Official shall use, authorize to use, or condone in any way the wrongful use of Student Government property or Activity and Service Fee funds, defined as the use of funds in violation of the Finance Code, including, but not limited to, the use of Student Government property or Activity and Service Fee funds to aid Student Government political campaigns.

(e)     No Student Government Official shall officially support any religious or ethnic organization during official university time or use university funds to pay for such travel, meetings and/or events.

(e)        No Student Government Official shall solicit or accept direct or indirect payment for the performance or non-performance of any act not specifically allowed for in the Student Government Statutes.

(e)        No Student Government Official shall aid, advise, condone, or in any way induce another to act in violation of any provision in the SGA Constitution or SGC-MMC Statutes.

(f)        No Student Government Official shall commit slander or libel.

(g)        No Student Government Official shall commit or attempt to commit extortion or blackmail.

(h)         No Student Government Official shall commit or attempt to commit bribery.

(i)         No Student Government Official shall cover up evidence or misrepresent any fact pertaining to a violation of the SGC-MMC Statutes, the SGA Constitution, or the FIU Student Code of Conduct.

(j)        No Student Government Official shall knowingly provide false information in his/her capacity as a Student Government Official.

(k)         Student Government Officials must disclose all knowledge of corruption in the Student Government Association.

(l)       No Justice, Senator, member of the Executive Branch or Elections Commissioner shall allow personal interest to influence a vote.

(m)        Student Government Officials are to choose the most qualified and capable applicants to SGA regardless of their race, color,  religion, sex, national origin, ethnicity, age, disability, marital status,  parental status, veteran status, sexual orientation, organizational affiliation, or affiliation with a political campaign party when confirming and selecting candidates nominees outside of elections. during special Senate elections and for confirmation.

(n)        No Student Government Official who is in a position of authority shall threaten, attempt to threaten, or condone threatening, either verbally or in writing, the current or future employment, funding, or position of a subordinate Student Government Official based upon the subordinate’s race, color, religion, sex, national origin, ethnicity, age, disability, marital status, parental status, veteran’s status, sexual orientation, organizational affiliation, or affiliation with a political campaign.

(o)        All Student Government Officials shall perform their duties with due diligence and make a continuous effort towards improvement, and maintain the highest standards of performance, conduct, cooperation, and professionalism.

(p) All Student Government Officials shall conduct themselves at all times in a manner which shall reflect the creditability and professional standard of the Student Government Association, and shall uphold these principles, ever conscious that public office is a public trust.

Section 9.03 Removal of Student Government Officials

(a)        Any member of the Executive Branch may be impeached and removed by the Senate or removed by the Judicial Branch.

(i)         Any Executive Branch member, with the exception of the Vice President, may be removed by the President, or a President’s designee, without consent from the Senate.

(b)        Any member of the Legislative Branch may be impeached and removed by the Senate or removed by the Judicial Branch.

(c)        Any member of the Judicial Branch may be impeached and removed by the Senate or removed by the Judicial Branch.

Section 9.04 Appeals Process

(a) The Appeals Process is as follows:

(i) A written request must be submitted to the Vice President for Student Affairs or designee within five (5) business days of the receipt of the hearing decision. If a disciplinary action is not appealed, that decision becomes final. The written request must state the reason(s) for appeal, the supporting facts, and the recommended solution. Failure to describe the nature of the evidence in full detail in the appeal letter will result in the denial of an appeal. Appeal considerations are limited to:

1) Due process errors involving violations of a charged student’s rights that substantially affected the outcome of the initial hearing. Appeals based on this consideration will be limited solely to a review of the record of the hearing.

2) New evidence that was not available at the time of the original hearing and may have substantially affected the outcome. The nature of the evidence must be described in full detail in the appeal letter.

(ii) The Vice President for Student Affairs or designee will review the written appeal, tape recording, and documentation from the original hearing, and determine if there is a basis for appeal. If the Vice President for Student Affairs or designee determines there is no basis for appeal and upholds the original Judicial Board Decision, a written decision will be sent to the student stating appeal denial and basis for the denial.

(iii) If an appeal is granted, The Vice President for Student Affair or designee may remand the decision to the original hearing body for review of the specific information in question or may order a new hearing to be held by a different hearing body composed of students trained as hearing body members by the office of Judicial and Mediation Services. Decisions of the appellate body will reflect final agency action.

Proviso: This Council Bill is part of the SGC-MMC Statutes Reform Acts, and will go into effect as soon as the last of the bills reforming the SGC-MMC Statutes, known as the SGC-MMC Statutes Reform Acts, is passed and signed.

Status

Passed, awaiting President’s signature.

Final Vote

In favor: ; Opposed: ; Abstentions: ; 

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Council Bill SR 1070: To reform the Legislative Branch of the Student Government Council – Modesto A. Maidique Campus

November 22, 2010 5 comments

Agenda Item: To reform the Legislative Branch of the Student Government Council – Modesto A. Maidique Campus

Date: November 22, 2010

Committee: Of the Whole
Sponsors: William-Jose Velez, College of Engineering and Computing Senator; Hector Mujica, College of Business Administration Senator; Rachel Emas, University Graduate School Senator;

To reform the Legislative Branch of the Student Government Council – Modesto A. Maidique Campus

SECTION I. Short Title
This bill may be cited as the “Legislative Reform Act of 2010”.

SECTION II. Purpose
The purpose of this bill is to reform and restructure the Legislative Branch of the SGC-MMC to ensure compliance and the constitutionality of the Statutes.

SECTION III. Main Changes

  • The power to subpoena members as well as records of SGC-MMC
  • Addition of Legislative Aides
  • Emolument recommendations and approval process by the Senate
  • Updated absence policy. Unlimited unexcused absences no longer permitted for Senate nor Committee meetings.
  • Reformed Senator requirements.

SECTION III. Striking Article III Legislative Branch of the current Statutes

The entirety of the current Article III Legislative Branch shall be stricken from the Statutes.

SECTION IV. Enacting Article IV. Legislative Branch in the SGC-MMC Statutes

Article III. Legislative Branch

Stricken by Amendment.

SECTION IV. Enacting Article III. Legislative Branch in the SGC-MMC Statutes

Article III. Legislative Branch

Section 3.01 Purpose and Duties

(a)        Purpose

(i)         The purpose and duties of the Student Senate, hereinafter referred to as the “Senate”, shall be to serve as the legislative body of the SGC-MMC, presenting and discussing legislation in the form of resolutions, appropriations, and bills for the benefit of the student body. In addition, the Senate shall serve as a venue for the Senators to report progress, discuss upcoming goals and ideas, investigate issues and debate on matters concerning student life at FIU.

(b)        Duties

(i)         Senators shall:

(1)        Enact and diligently carryout all legislation necessary and proper for the general welfare of the Student Body.

(2)        Enact statutes, in accordance with the Constitution.

(3)        Approve and allocate Activity & Service Fee fund expenditures, subject to the provisions of the Chapter 1009.24 of the Florida Statutes.

(4)        Approve or deny all appointments and recommendations that the President presents to the Senate.

(5)        Overturn a Presidential veto by a two-thirds (2/3) vote of the Senate.

(6)        Create any ad hoc Committee deemed necessary and proper to the operation of duties.

(7)        Audit student organizations and entities directly funded by SGA through A&S Fee funds.

(8)        Expand the jurisdiction of the Supreme Court, expand the number of Justices of the Supreme Court, and create lower courts for the Judicial Branch; the number of Justices on any court shall be an odd number.

a)         Lower court Justices and clerks shall not be considered SGA officials for the purposes of emolument.

(9)        The Senate shall be able to summon members as well as records of the Executive Branch of the SGC-MMC, Governing Councils and College Councils for hearings on the information or Officials.

a)         The hearings will be held during Senate meetings and be used to investigate the actions of the Official.

b)         In order to summon an Official or records, a Senator must petition the Senate in a motion to summon a particular individual, group of individuals or records that are part of the Executive Branch. A simple majority vote of the Senate is required for the motion to pass.

c)         The Speaker must then notify the individuals or record holder of the summon and that their presence or submission of information is mandated at the next Senate meeting.

d)         In cases of summons of records, the designated record keeper of the summoned document must provide the records to the Senate within five (5) business days of the notification.

e)         Failure to comply with a summon amounts to nonfeasance of duties.

(10)      The Senate shall have the power to impeach, which is the formal charge of misfeasance, malfeasance, or nonfeasance, and remove any SGC Official; this will proceed as follows:

a)         Any Senator may motion for impeachment of any SGC Official, after which the Senate will enter into debate on the motion.

i)          During debate, the Senator or Committee motioning for impeachment may present evidence to support their reasons for instigating impeachment.

b)         Following debate on the motion of impeachment, impeachment shall be instigated by a three-fifths (3/5) vote of the entire Senate membership.

c)         Following the instigation of impeachment of the SGC Official, the SGC-MMC Internal Affairs Committee shall be ordered to compile a report of the Official in question’s Official actions. This Committee report shall be submitted to the SGC Official being investigated five (5) business days prior to the trial. This report shall be presented to the Senate as evidence during the impeachment trial. The Official in question has the right to rebut any evidence presented against them, provide witnesses to present testimony on their behalf, and direct questions at the Chair presiding over the trial to rebut witness testimony.

i)          Should any member of the Internal Affairs Committee be the subject of this investigation, they shall recuse themselves from the Committee until the investigation has been concluded.

d)         The trial shall take place two (2) weeks after the formal impeachment.

e)         The Chief Justice from the same SGC as the impeached Official shall preside over the impeachment trial.

i)          Should the Chief Justice from one SGC be impeached, the Chief Justice from the other SGC shall preside. Should both Chief Justices be impeached, the Senate shall choose a member of either Supreme Court to preside over the trial.

f)         Immediately following the impeachment trial, the Senate shall vote on whether to remove the impeached SGC Official on charges of misfeasance, malfeasance, or nonfeasance as presented in the original motion of impeachment.

i)          A two- thirds (2/3) vote of the entire Senate membership shall remove the impeached Official from office. If the Senate fails to remove the impeached SGC Official, the Official in question may continue the duties of his or her office.

ii)         If the Senate removes an SGC-MMC Official after the impeachment trial, said individual shall be ineligible to hold office in any capacity within the Student Government Association for one (1) academic semester from the date of removal.

(11)      The Senate shall be able to to make emolument recommendations at the beginning of the annual budget process, after receiving an Emoluments Proposal from the President.

a)         All recommendations must be approved by a two-thirds (2/3) majority vote of the Senate.

Section 3.02 Structure and Leadership

(a)        Structure

(i)         The Senate shall be composed of thirty-two (32) Senators representing each College and Division as determined by the SGA Constitution, as well as by the SGC-MMC Vice President.

(1)        The SGC-MMC Vice President shall serve as chair of all Senate meetings until the Senate elects the Speaker of the Senate.

(2)        The SGC-MMC Speaker of the Senate shall be elected no later than the second meeting of the new legislative term.

(ii)        The Senate shall establish its Standing Committees.

(iii)       The Senate shall be administered, represented and guided by the Speaker, assisted by the Speaker Pro Tempore.

(b)        Leadership

(i)         Speaker

(1)        The Speaker of the Senate, hereinafter referred to as the “Speaker”, shall chair all Senate meetings, and be the chief administrative office of the Senate.

(2)        The Speaker shall be a Senator, and shall be elected as Speaker by a simple majority of the Senate.

(3)        The SGC-MMC Vice President shall be ineligible to serve as the Speaker.

(4)        The Speaker shall report on the Senate’s business to the SGC-MMC Executive Board.

(5)        The Speaker shall be the voice of the Senate and shall represent the Senate in all Official matters, including, but not limited to, University functions and the Florida Student Association (FSA).

(6)        The Speaker shall serve as one of the two (2) SGC-MMC Senators on the University Wide Council, University Wide Budget Committee, and MMC Campus Budget Committee.

(7)        The Speaker of the Senate shall have the power to call additional meetings as necessary with forty-eight (48) hours notice. Attendance in these cases is mandatory.

(8)        The Speaker shall have all rights of Committee members, except voting power, but shall be exempt from Committee requirements.

(ii)        Speaker Pro Tempore

(1)        The Speaker Pro Tempore shall assist the Speaker in his/her duties and shall assume the role of the Speaker in the event of the Speaker’s absence or dismissal.

(2)        The Speaker Pro-Tempore shall be a Senator, and shall elected as Speaker Pro Tempore by a simple majority of the Senate.

(3)        The SGC-MMC Vice President shall be ineligible to serve as the Speaker Pro Tempore.

(4)        In the absence of the Speaker, the Speaker Pro Tempore shall chair all Senate meetings and shall report all Senate business to the Executive Board.

(5)        In the absence of the Speaker, the Speaker Pro Tempore shall be the voice of the Senate and shall represent the Senate in all Official matters, including, but not limited to, University functions and the Florida Student Association (FSA).

(6)        The Speaker Pro Tempore shall serve as one of two (2) SGC-MMC Senators on the University Wide Council, University Wide Budget Committee, and MMC Campus Budget Committee.

(7)        The Speaker Pro Tempore shall serve as the liaison between the SGC-MMC Senate and the SGC-BBC Senate and shall report to the SGC-MMC Senate on new legislation and initiatives being put forth by the SGC-BBC Senate on a bi-weekly basis.

(8)        The Speaker Pro Tempore shall have all rights of Committee members, except voting power, but shall be exempt from Committee requirements.

(iii)       Committee Chairpersons

(1)        All Committee Chairpersons shall serve as the chief administrative officers of their respective Committees.

(2)        A Chairperson may be removed from their chairmanship by a majority vote of the Senate, or by Judicial order.

(3)        Committee Chairpersons shall be expected to present a report to the Senate following each meeting. In their absence a Vice Chairperson or any other member should present the report.

(4)        No Senator shall chair more than one (1) Committee.

(5)        The SGC-MMC Vice President, Speaker, Speaker Pro Tempore shall be ineligible to serve as the Chairperson of any Committee.

(6)        Finance Committee Chairperson

a)         The Finance Committee Chairperson shall be the third in line in Senate Leadership.

(7)       Rules, Legislation, and Judiciary Committee Chairperson

a)         The Rules, Legislation and Judiciary Committee Chairperson shall be the fourth in line in Senate Leadership.

(8)        Operational Review Committee Chairperson

a)         The Operational Review Committee Chairperson shall be the fifth in line in Senate Leadership.

(9)        Internal Affairs Committee Chairperson

a)         The Operational Review Committee Chairperson shall be the sixth in line in Senate Leadership.

(10)      Student Advocacy Committee Chairperson

a)         The Student Advocacy Committee Chairperson shall be the seventh in line in Senate Leadership.

(11)      Graduate and Professional Student Committee Chairperson

a)         The Graduate and Professional Student Committee Chairperson shall be the eights in line in Senate Leadership.

(iv)       Senate Leadership Selection Process

(1)        Speaker of the Senate

(a)        Nominations and selections for the Speaker shall be designated by the SGC-MMC Vice President and shall be no later than two (2) Senate meetings after the beginning of a new Senate term.

(b)        The nominee must accept or decline the nomination, after which, the nominee shall be allowed to speak for two (2) minutes.

(c)        The Senate shall be allowed to hold a discussion prior to the Senate vote.

(d)       The Speaker shall be a Senator elected by a simple majority vote of the Senate.

(2)        Speaker Pro Tempore

(a)        Nominations and selections for Speaker Pro Tempore must take place during the same meeting as the Speaker in accordance to Robert’s Rules of Order.

(b)        The nominee must accept or decline the nomination, after which, the nominee shall be allowed to speak for two (2) minutes.

(c)        The Senate shall be allowed to hold a discussion prior to the Senate vote.

(d)       The Speaker Pro Tempore shall be a Senator elected by a simple majority vote of the Senate.

(3)        Committee Chairpersons

(a)        The Committee Chairpersons shall be elected from the members of the Senate, following the same process as with the Speaker.

(b)        Candidates shall be selected after an application process, by a simple majority vote of quorum at the Senate meeting.

(v)        Senate Leadership Responsibilities

(1)        The Speaker and Speaker Pro Tempore shall analyze the degree to which each Senator has fulfilled their duties as enumerated in the SGC-MMC Statutes.

(2)        This analysis shall be made available in a monthly report that is publicly available in the SGC-MMC Office and website.

(3)        Senate Committee Chairpersons shall disclose attendance and legislative work at Committee meetings every month in a Monthly Committee Report.

(c)        Legislative Aides

(i)         Legislative Aides (LA) shall be assistants to the Senate, its members and its Committees, whose purpose is to aide in special functions including but not limited to media relations, legislative research, event planning and administrative duties.

(1)        Legislative Aides shall be considered as SGC-MMC staff members, whose compensation, outside of emoluments, will be determined by the Senate Speaker in coordination with the SGC-MMC Advisor.

(2)        LAs shall not be considered as SGC-MMC Officials for purposes of emoluments, Senate floor privileges and SGA resource management.

(3)        LAs shall perform the duties as assigned by the naming entity, be it a Senator or a Committee.

a)         Legislative Aides may exercise some special duties in the areas above with written consent from their immediate supervisor.

b)         Aides may be removed by the respective supervisors, or by the Speaker, and Speaker Pro Tempore of the Senate, without any impeachment or judicial procedure.

(4)        Legislative Aides shall not hold any other office within the SGA.

(ii)        The Speaker and Speaker Pro Tempore shall be eligible for up to three (3) legislative aides to be named the SGC Official for whom the aide will be provided.

(iii)       Each Committee shall be able to appoint up to four (4) legislative aides, to be appointed by each Committee chair, and confirmed by the Committee members.

(iv)       Each Senator shall be able to appoint up to two (2) legislative aides.

Section 3.03 Legislative Sessions

(a)        The Senate shall convene every Monday during the Fall and Spring semesters at 4:00 p.m. in the Student Government chambers located in room GC 150.

(b)        For emergency meetings, the time and place shall be announced with forty-eight (48) hours of notice.

(c)        Summer Senate sessions shall begin on the first day of Summer and shall end at the close of the Summer semester as delineated by the University calendar.

(d)       Fall Senate sessions shall begin on the first day of Fall semester and close on the last day of Fall semester as delineated by the University calendar.

(e)        Spring Senate sessions shall begin on the first day of Spring and close on the last day of Spring as delineated by the University calendar.

(f)        Senate sessions shall not be called during holidays, breaks, or when the University is closed.

Section 3.04 Senate Committees

(a)       Standing Committees

(i)         The Standing Committees of the SGC-MMC Senate shall be the Finance Committee, Rules, Legislation and Judiciary Committee, Student Advocacy Committee, Operational Review Committee, Internal Affairs Committee and Graduate and Professional Student Committee. It shall be the duty of these committees to present items for discussion and present solutions to the SGC-MMC Senate. These committees are to be chaired by SGC-MMC Senators.

(b)        Committee Requirements

(i)         All SGC-MMC Senators must serve on at least one Standing Committee.

(ii)        Each committee will be responsible for the selection of a Vice Chairperson who is voted upon by the individual members of each committee during its first meeting.

(iii)       Committees shall meet at least twice a month to conduct business. Attendance and minutes shall be recorded by the Vice Chairperson, distributed and filed with the Clerk of Council in the SGC-MMC office within 48 hours of the meeting’s adjournment.

(1)        Committees shall be able to hold hearings on specific topics. These hearings shall count towards the committee meeting requirement.

(iv)       Committee size, excluding the Finance Committee and the Graduate and Professional Student Committee, shall be determined by the SGC-MMC Speaker.

(v)        Any official decisions and/or projects, initiatives and measures made by a Committee must be brought before the Senate for approval.

(1)       The Graduate and Professional Student Committee shall be exempt from this clause for requests made by graduate students for conference, research and professional development funding, and shall bring all other decisions before the entire Senate.

(c)       Finance Committee

(i)       Purpose and Responsibilities

(1)        The purpose of the Finance Committee (FC) is to allocate the Finance Committee Appropriations Budget.

(2)        It is the responsibility of the Finance Committee to review and make recommendations to the Senate for the expenditure of all reserve and unallocated funds of the SGC-MMC budget, as well as the Finance Committee Appropriations budget, including any line item transfers in the completed budget.

(ii)      Structure

(1)        The Finance Committee shall be comprised of the Finance Committee Chairperson and five (5) additional Senators selected by a majority vote of the Senate.

(2)        Any matter being presented to the Senate by the Finance Committee must have two (2) sponsoring Senators.

a)         All appropriations must first be approved by the Finance Committee. This is to be done with a majority vote of Committee membership, given quorum.

b)         Once the Finance Committee approves any appropriation, the proposal is then brought before the Senate. The appropriation is to be approved with a majority vote of the Senate.

c)         If not approved by the Finance Committee, the proposed appropriation shall be reported to the Senate at the next regularly scheduled meeting.

d)         If a Senator wishes the appropriation to be reconsidered by the Finance Committee, he/she must gain a majority vote of the SGC-MMC Senate. This is to be done with a ‘Motion to Reconsider Proposed Appropriation’.

e)         If the Finance Committee does not approve an appropriation after reviewing it for the second time, they must provide a summary paragraph to describe why the appropriation was not approved and the Senate may overturn the Committee’s decision with a two-thirds (2/3).

(d)      Rules, Legislation and Judiciary Committee

(i)       Purpose and Responsibilities

(1)        The purpose of the Rules, Legislation and Judiciary Committee (RLJC or Rules Committee) is to keep and maintain the Senate Rules of Procedure, ensure the proper passage of legislation in the Senate, and serve as a liaison between the Legislative and Judicial Branches.

(2)        The Rules Committee is charged with the responsibility of preparing and submitting the protocols, formats and rules to allow for efficient working of the Senate and its committees.

(3)        The Rules Committee shall prepare and maintain the Senate Rules of Procedure and submit them for approval by the Senate.

a)         These Rules of Procedure shall be amended by the same procedure as the Student Government Statutes, but shall not be subject to Presidential veto.

b)         The Senate Rules of Procedure shall serve to detail internal procedures and policies of the Senate and shall not conflict with the Student Government Association Constitution and Statutes.

c)         Each session, the Rules Committee shall review the Senate Rules of Procedure, and submit recommendations, if necessary for the improvement of the document.

d)         All amendments to the Senate Rules of Procedure must be presented to the Rules, Legislation, & Judiciary Committee for its approval by a simple majority.

i)          After legislation is referred to the committee, once approved, it shall be presented to the Senate by two members of the committee.

ii)         The procedural legislation may be approved with a majority vote of the Senate.

iii)         Shall a proposal be rejected by the Committee, and a Senator wish that the legislation be reconsidered by the Rules Committee, he/she must gain a majority vote of the SGC-MMC Senate. This is to be done with a ‘Motion to Reconsider Proposed Procedural Legislation’.

iv)        If the Rules Committee does not approve a piece of legislation after reviewing it for the second time, the Senate may overturn the committee’s decision with a two-thirds (2/3) vote of its members.

(4)       The committee shall have the responsibility of reviewing legislation to ensure the legality, proper format, spelling, grammar, references and syntax, when submitted to the Committee prior to the legislation reaching the Senate floor.

(5)        The committee will verify that all legislation is signed by the President.

(6)        Once legislation becomes law, it is the responsibility of the Rules Committee to update the SGC-MMC Statutes.

(7)        Upon the request of a simple majority of the Senate, the Rules Committee can prepare and provide a report for applicants to the Supreme Court.

(8)        The Committee by request of a simple majority of the Senate, can also review the performance of the Chief Justice and Associate Justices, to then submit a positive or negative report to the Senate.

a)       If the committee submits a negative report, the report can be considered  grounds for instigation of impeachment against a member of the Judiciary, in accordance with the SGA Constitution.

(9)        The Rules Committee will work in coordination with the Supreme Court to suggest updates and amendments to the Student Government Association Constitution and Statutes.

(10)      All judicial hearing reports may be reviewed by this committee, ensuring the legislative oversight over the Chief Justice and Associate Justices.

(11)      The RLJC shall be responsible of representing the Senate before the Judicial Branch in cases where there is a grievance against the Senate.

(ii)      Structure

(1)        The Rules, Legislation, & Judiciary Committee shall be composed of a Committee Chairperson and a number of Senators as determined by the Speaker.

(e)       Operational Review Committee

(i)       Purpose and Responsibilities

(1)        The purpose of the Operational Review Committee (ORC) shall be to audit student organizations and entities that are directly funded by the Student Government Association through the student Activities and Services (A&S) fees to ensure that they are being used properly in accordance to the Student Government Finance Policy.

(2)        This committee holds the power and responsibility to investigate all organizations and/or entities, including the SGA that are questioned and/or challenged by Student Government officials as well as the entire FIU student body concerning the use or misuse of A&S monies.

(3)        This committee shall have the power to write legislation about an already investigated organization or entity in regards to how the entity used or misused A & S monies. It will then be used as a guide or piece of evidence for the budget hearings at the end of the spring semester.

(4)        The ORC shall also have the power to check the Finance Committee when allocating A & S fees improperly in accordance with the SGA Finance Policy as well as any other necessary document.

a)         This shall include, receiving and reviewing bi-weekly reports from the Finance Committee, in addition to working with the Comptroller on the legalities of every request for A & S funds submitted to the Finance Committee.

b)         This committee shall also handle all post event, post travel forms and all other documents necessary when requesting and obtaining information about an entity appropriated money by the Finance Committee. The documents along with a recommendation by the Committee on whether to increase, decrease or keep funding at the same level, will then be presented to the entire Senate in a Expenditure Analysis Report, as a form of review and guide for appropriating future A & S monies to the same entity.

c)         The ORC shall have the power to aid the Student Government Comptroller in checking/monitoring all SGA officials’ use of annuel budget.

(ii)      Structure

(1)        The Operational Review Committee shall be composed of a Committee Chairperson and a number of Senators as determined by the Speaker.

(f)       Internal Affairs Committee

(i)       Purpose and Responsibilities

(1)       The purpose of the Internal Affairs Committee (IAC) is to ensure Senator compliance with all requirements as well as ensuring compliance by SGC-MMC officials with the Ethics Code.

(2)       The IAC shall have the responsibility of maintaining the Ethics Code. All amendments to the Ethics Code must be first approved by this Committee.

a)         After legislation is referred to the committee, once approved, it shall be presented to the Senate by two members of the committee.

b)          Shall a proposal be rejected by the Committee, and a Senator wish that the legislation be reconsidered by the Internal Affairs Committee, he/she must gain a majority vote of the SGC-MMC Senate. This is to be done with a ‘Motion to Reconsider Proposed Internal Affairs Legislation’.

c)         If the Internal Affairs Committee does not approve a piece of legislation after reviewing it for the second time, the Senate may overturn the committee’s decision with a two-thirds (2/3) vote of its members.

(3)        The committee will keep an active check on minutes, and ensure that legislation records are kept, minutes are maintained and maintain records of compliance with the Statutes.

(4)       The committee will work with all of the members of the Executive branch to ensure that the Chief of Staff keeps track of office requirements for each member of the Executive Branch.

(5)        The committee will provide oversight over Executive Branch compliance with the Statutes and assure that the Executive Branch is fulfilling its duties.

(6)        The committee will create compliance reports on individuals whose fulfilment of duties may be questioned by the committee or Senate as a whole.

(7)        The committee Chairperson will act as representative of the Senate in all impeachment trials.

a)      In the case that the Chairperson of the committee is being impeached, the Vice Chairperson of the Committee shall act as representative.

(8)        The committee will be responsible for investigations pertaining to impeachment proceedings.

(9)        The committee will be responsible for submitting grievances against officials in cases of direct violations of the statutory requirements of the official’s position.

(ii)      Structure

(1)        The Internal Affairs Committee shall be composed of a Committee Chairperson and a number of Senators as determined by the Speaker.

(g)      Student Advocacy Committee

(i)       Purpose and Responsibilities

(1)        The purpose of the Student Advocacy Committee is based upon the ideal of maximizing representation of the student body. This committee shall investigate student concerns and make recommendations as deemed appropriate.

(2)        To ensure prompt responses to student issues, this committee stands dedicated to working diligently with all Senators on legislation directly impacting student advocacy.

(3)        To gather information on Senator’s meetings with Deans, this committee shall collect the two reports required of each Senator per semester from the Clerk of the Student Government Association.

(4)        The Student Advocacy Committee shall be responsible for filing a report at the end of each semester outlining students concerns that were found from survey data and meetings with Deans.

(5)        This committee shall maintain record of current contact information for each of the Executive Board members of each Governing Council so as to be readily available to any Student Government Association to any student when necessary.

(6)        This committee will be responsible for direct communication with each of the Governing Councils of the Student Government Association. This includes but is not limited to contact via email and attendance at each meeting held by each Governing Council.

(7)        Each member of this committee shall be assigned accordingly to a Governing Council(s) for the purpose of regulating contact.

(8)        The Student Advocacy Committee will maintain contact with the Student Government Association Cabinet by specifically meeting with Cabinet members whose purpose directly correlates with student concerns and by requesting weekly Council meeting minutes from the Student Government Association Clerk.

(9)        A representative of this committee shall be present at the Student Government Council Cabinet to gather issues relating to the purpose of this committee and also to report progress to the Cabinet. This shall occur on a rotational basis and reports from Cabinet shall be presented to the Student Advocacy Committee at the first meeting subsequent to the Cabinet meeting.

a)         This committee shall actively promote partnerships with Senators to draft legislation respective to the purpose of student advocacy and resolving student concerns.

(ii)      Structure

(1)        The Student Advocacy Committee shall be composed of a Committee Chairperson and a number of Senators as determined by the Speaker.

(h)      Graduate and Professional Student Committee

(i)       Purpose and Responsibilities

(1)        The purpose of the Graduate and Professional Student Committee (GPSC) is to facilitate and enhance the overall graduate and professional student experience by advancing the University’s academic goals. Its primary goal is to fund graduate and professional students’ research, conference and professional development and promoting quality presentations and research efforts in scholarly forums. The GPSC shall also serve as an advocate for graduate and professional students, by working with the College of Law, College of Medicine, and the University Graduate School.

(2)        The GPSC shall determine the application procedure and regulations graduate students must follow to request funding.

a)         The application will be an online document that will specify the details of the budget, research, conference, professional development, and the benefits of participation.

b)        Requests shall be approved by a majority vote of the GPSC.

i)          If a request for funding is approved by the GPSC, upon return of their event the requester has up to one (1) week to turn in all materials for reimbursement to the Student Government Association and is allowed up to four (4) weeks to claim the funds and provide all necessary documentation to the Student Government Association and to the A&S Business Office for the proper disbursement of the funds.

c)         If a request is not approved by the GPSC, the applicant shall have the right to file a written appeal with the Senate Speaker. Should the Speaker approve the written appeal, the applicant shall present their case before the Senate.

d)         With a majority vote of the Senate at a meeting where there is quorum the Senate can send back the application to the GPSC who shall reconsider the request. The GPSC is not obligated to approve the reconsidered request.

e)         If the GPSC does not approve a request after reviewing it for a second time, the Senate may overturn the committee’s decision with a two-thirds (2/ 3) vote of the Senate at a meeting where there is quorum.

f)         Changes to the procedures and regulations for GPSC funding requests and expenses shall require the majority approval of the Senate.

i)          Amendments to the procedure and regulations shall be subject to Presidential veto.

(3)        Funding shall benefit individual graduate students interested in the following:

a)         Research, as defined as an investigation that is necessary for the completion of a masters, doctoral or professional degree.

b)         Conferences, as defined as presentations  (i.e. papers, posters, performances) on current and developing research that pertains to their respective masters, doctoral or professional degree.

i)          Funding can only be used for conference registration and travel costs.

c)         Professional development, as defined as events (i.e. workshops, seminars, conferences) that advances the knowledge of the graduate or professional students’ academic career.

i)          Upon the return from their trip the student must agree to present the professional development skills learned at an assigned workshop at FIU.

ii)         Funding can only be used for conference registration and travel costs.

(4)        Graduate and professional students shall be eligible to request funds from the committee once a semester and twice during a fiscal year.

(5)        Students are ineligible to request funds from more than one (1) entity that is funded by A&S fees.

a)         The GPSC Chair shall be responsible for submitting written reports to the Finance Committee Chair, the Council for Student Organizations, and the Operational Review Committee Chair to ensure that the previous stipulation is enforced.

(6)        The GPSC shall be able to allocate funds for professional development and academic events.

a)         These allocations shall require the approval of the Senate as Appropriations from the GPSC.

(ii)        Structure

(1)        The Graduate and Professional Student Committee will consist of the entire Graduate School Senate Delegation, the College of Law Senator, and the College of Medicine Senator.

a)         The Comptroller shall have an advisory role to the committee and shall provide a monthly report to the GPSC on the status of the funding for the committee.

b)         The GPSC shall be presided over by its Committee Chairperson.

Section 3.05 Senate Procedures

(a)        The Senate Rules of Procedures shall detail internal Senate procedures.

(b)        Legislation

(i)         Any bills, resolutions, appropriations and amendments presented to the Senate for the purpose of a vote must first have two (2) Senators as sponsors in order to be brought before the Senate as new business.

(ii)        All legislation must be submitted to the Rules, Legislation, and Judiciary Committee by 5: 00 PM the Thursday prior to the Senate meeting during which the legislation will be considered.

(1)        Legislation not submitted to the Rules Committee may still be considered with a two-thirds (2/3) vote of the Senate.

(iii)       Each bill, resolution and appropriation shall be require two readings which shall take place at two (2) different meetings, at which there is quorum, in order to be eligible for a vote by the Senate.

(1)        The Senate may vote to override the second reading with a two-thirds (2/3) vote in order to proceed with legislation during the same meeting.

(iv)       After passing a vote in the Senate, the bill, resolution or appropriation shall be sent to the Clerk of Council no later than the following Tuesday by 5:00PM.

(v)        Any such issue to be voted on must be classified as an appropriation, resolution, or bill, and drafted on the appropriate forms to allow for proper archival record.

(c)        Meetings

(i)         The Senate meetings shall be designated in accordance with the following specifications:

(1)        For the purpose of regular meetings, the Senate shall meet on Mondays at 4:00 PM in the SGC-MMC Chambers (GC 150) every Fall and Spring semester. Each Senator shall work their schedules around this time. Meetings shall last a maximum of two (2) hours.

a)         During the Summer semester, the Senate shall meet every other Monday at 4:00 PM in the SGC-MMC Chambers (GC 150).

(2)        For the purpose of special or emergency meetings, the Senate shall meet at the designated time, place, date and duration as indicated in the Special Meeting notification as called by the Speaker or two-thirds (2/3) of the Senate with at least forty-eight (48) hour notice.

(3)        For the purpose of scheduling Committee meetings, the Official academic school and work schedules of each Senator will be taken into consideration. These schedules must be submitted to the respective Committee chairperson no later than two (2) weeks after the beginning of the semester, in order to allow for adequate planning time.

(ii)        The Senate shall assemble at least bi-weekly during active legislative sessions of the SGC-MMC.

(iii)       All SGC-MMC meetings shall be run in accordance with the latest edition of Robert’s Rules of Order.

(1)        The Senate shall adopt a special rule which would not limit the number of times that Senators can speak during a particular debate.

(iv)       Any student or group wishing to voice their opinion, or present a project or issue before the Senate, must make arrangements with the Speaker by the preceding Thursday by 5:00PM. These presentations must not exceed ten minutes (10) unless otherwise stated by the Speaker and approved by a simple majority of the Senate.

(v)        The Speaker shall allow for a period no longer than twenty (20) minutes to be used for announcements at the end of any Senate meeting.

(d)       Requirements

(i)         Senators shall be required to attend all Senate and Committee meetings. Housing Senators shall be required to attend Residence Hall Association meetings at least once per month, four (4) times per Fall and per Spring semester.

(1)        Senators shall not be allowed to have more than two (2) excused absences from Senate meetings per Fall and per Spring semester term.

(2)        Senators shall not be allowed to have more than two four (2) (4) excused absences from Committee meetings per Fall and per Spring semester term.

(3)        Housing Senators shall not be allowed to have more than two (2) excused absences from Residence Hall Association meetings per Fall and per Spring semester term.

(4)        For an absence to be considered excused, any documentation excusing the Senator from a meeting must be provided to the Clerk of Council, Speaker and, when applicable, Committee Chairperson and RHA President, at least one (1) hour before the meeting.

(5)        During the Summer semester, Senators shall be allowed to miss meetings, as long as they are excused for every meeting missed.

(6)        College of Medicine, College of Law, and Graduate School Senators shall be exempt from Senate meeting attendance requirements, insofar as they provide an excuse for each meeting to be missed related to their academic schedules.

a)         The Speaker of the Senate shall determine whether the excuse provided qualifies for this exemption.

(7)        To be counted as present, Senators must be present for the majority of a meeting.

(ii)        Senators shall be individually required to meet with their college or division Dean or administration, at least on a bi-monthly basis, and at least two (2) times per Fall and Spring semester.

(1)        Delegations may schedule meetings together, but every Senator must fulfill this requirement.

(iii)       Senators shall be individually required to submit two (2) reports per Fall and Spring semester. The first report shall be submitted no later than ten (10) weeks after the beginning of every semester. The second report shall be submitted no later than the last week of every semester.

(1)        These reports shall include updates on meetings with college/division administration, a listing of all submitted legislation, current and planned projects, current and planned events, as well as a discretionary budget expenditure summary.

(iv)       Senators shall be individually required to administer surveys each Fall semester, in which they must receive at least one-hundred (100) responses, every semester, exclusively from students within their college/division.

(1)        These surveys shall collect the students’ names and majors.

(2)        For colleges whose membership is less than one-hundred (100) students, the number of responses must equal at least fifty percent (50%) of the college’s total population.

(v)       Senators shall be required to provide a weekly written report before every general Senate meeting. These reports shall include any update on goals accomplished, ongoing projects and discretionary budget expenses. Senators shall not fail to provide reports on more than four (4) occasions.

(1)        Written reports must be sent electronically to the Speaker and the Clerk of Council to be included in the minutes.

(e)        Senate Emoluments

(i)         All Senators shall be entitled to compensation in adherence to the provisions put forth by the FIU SGA Constitution, Article XV.

(ii)        The emoluments for officers of the Senate shall be as follows:

(1)        Speaker of the Senate

a)         SGC-MMC Speaker of the Senate shall receive annually an amount up to thirty-two percent (32%), but no less than twenty-five (25%) of the SGC-MMC President’s salary.

(2)        Speaker Pro-Tempore

a)         SGC-MMC Speaker Pro-Tempore shall receive annually an amount up to twenty-five percent (25%), but no less than ten percent (10%) of the SGC-MMC President’s salary.

(3)        Committee Chairs

a)         SGC-MMC Chairs of Senate Standing Committees shall receive annually an amount up to twenty percent (20%), but no less than eight percent (8%) of the SGC-MMC President’s salary.

(4)        Senators

a)         SGC Senators, excluding the Speaker, Speaker Pro-Tempore and Committee Chairs, shall receive annually an amount up to fifteen percent (15%), but no less than seven percent (7%) of the SGC-MMC President’s salary.

(iii)       International Students under particular working conditions shall be exempt from this clause on a case-by-case basis.

Proviso: This Council Bill will go into effect as soon as the last of the bills reforming the SGC-MMC Statutes, known as the SGC-MMC Statutes Reform Acts, is passed and signed.

Status

Passed, awaiting President’s signature.

Final Vote

In favor: 15; Opposed: 3; Abstentions: 0

Download

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Appropriation SR 1068: To Fund the Law School’s Digital Signage Project

November 22, 2010 Leave a comment

Agenda Item: To Fund the Law School’s Digital Signage Project Date: 11/22/2010

Committee: Finance Committee

Sponsors: Cristina Loreto, Senator At-Large; Janice Rubio, Senator At-Large; Kevin Gonzalez, Senator for the College of Business; Macarena Jimenez, Lower Division Senator.

To Fund the Law School’s Digital Signage Project

WHEREAS, Student Government Association promotes overall programming that is beneficial to students in order to better represent and spread knowledge within and beyond FIU;

WHEREAS, The FIU Law School is one of the most selective law schools in America, the second most diverse, and one of the few schools with a majority-female population;

WHEREAS, The Digital Signage is a software that provides electronic display of information, advertising, and other messages;

WHEREAS, This program will increase student knowledge of events in and around campus, not just at the Law School, bringing the community of FIU students closer than ever before;

THEREFORE, BE IT RESOLVED, That the Student Government Council – Modesto A. Maidique Campus will appropriate $1,0001,950 3,250 to the Law School for the Digital Signage.

In favor: 16; Opposed: 7; Abstentions: 1; Status: Vetoed by Vice President Rosa Jones.