Home > Council Bills, Legislation, Passed, Senate, Signed > Council Bill SR 1035: To create and establish the Graduate Student Funding Committee

Council Bill SR 1035: To create and establish the Graduate Student Funding Committee


Agenda Item: Amendment to the Senate Committees of the SGC-MMC Date: June 14, 2010

Committee: of the Whole

Sponsors: Erika Denise Edwards, Graduate School Senator; David Tooch Graduate School Senator

To create and establish the Graduate Student Funding Committee

SECTION I. Short Title

This bill may be cited as the “Graduate Student Funding Committee Act of 2010.”

SECTION II. Inserting the Graduate Student Funding Committee into Section 5.01 Committee Structure

Section 5.01 Committee Structure

(a)        The Standing Committees of the SGC-MMC Senate shall be the Finance Committee, Rules, Legislation and Judiciary Committee, Student Advocacy Committee, Operational Review  Committee, and Internal Affairs Committee and the Graduate Student Funding Committee. It shall be the duty of these committees to present items for discussion and present solutions to the SGC-MMC Senate. These committees are to be chaired by SGC-MMC Senators.
SECTION III. Inserting Section 5.08 Graduate Student Funding Committee into Article V. Senate Committees

Section 5.08 Graduate Student Funding Committee

a) The purpose of the Graduate Student Funding Committee is to dispense and allocate the funds for graduate students who wish to participate in research, conferences, and professional development events.

b) The Graduate Student Funding Committee will consist of the entire Graduate School Senate Delegation, the College of Law Senator, the College of Medicine Senator, and the Comptroller who will sit on the board as an ex-officio member.

(i) The Comptroller shall have an advisory role and will not have a vote in the Committee.

(ii) The GSFC shall be presided by its Committee Chairperson.

(c) The GSFC shall determine the application procedure and regulations graduate students must follow to request funding.

(i) The application will be an online document that will specify the details of the budget, research, conference, professional development, and the benefits of participation.

(ii) Requests shall be approved by a majority vote of the GSFC.

(iii) If not approved by the GSFC, the request shall be reported to the Senate at the next regularly scheduled meeting.

(iv) Students may appeal a denial by the GSFC by presenting before the Senate, and gaining the support of a majority of the Senate.

(v) Should the Senate grant an appeal the GSFC shall reconsider the request but shall not be obligated to approve it.

(v) If the GSFC does not approve a request after reviewing it for a second time, the Senate may overturn the committee’s decision with a two thirds (2/3) vote of its members.

(vi)       The Senate shall have the power to amend the procedure and regulations to request funds from the GSFC with a two thirds (2/3) vote.

1)         Amendments to the procedure and regulations shall be subject to Presidential veto.

(d) Funding shall benefit individual graduate students interested in the following:

(i) Research, defined as an investigation that is necessary for the completion of a masters or doctoral or professional degree.

(ii) Conferences, defined as presentations  (i.e. papers, posters, performances) on current and developing research that pertains to their respective masters, doctoral or professional degree.

1) Funding can be used for conference registration and travel costs.

(iii) Professional Development, defined as events (i.e. workshops, seminars, conferences) that advances the knowledge of the graduate students’ academic career.

1) Upon the return of their trip the student must agree to present the skills learned at an assigned workshop at FIU.

2) Funding can be used for conference registration and travel costs.

(e) GSFC Funds shall be allocated as follows:

(i) International conferences and research: up to $500.00

(ii) Domestic conferences and research: up to $300.00

(iii) International and Domestic professional development events: up to $250.00

(f) Graduate students shall be eligible to request funds from the committee once a semester and twice during a fiscal year.

(g) Students are ineligible to request funds from both the Council for Student Organizations and the GSFC for the same event.

(h)        If a request for funding is approved by the GSFC, upon return of their event the requester has up to one (1) week to turn in all materials for reimbursement to the Student Government Association and is allowed upward to four (4) weeks to claim the funds and provide all necessary documentation to the Student Government Association and to the A&S Business Office for the proper disbursement of the funds.

SECTION III. Inserting Section 5.08 Graduate Student Funding Committee into Article V. Senate Committees

Section 5.08 Graduate Student Funding Committee

a) The purpose of the Graduate Student Funding Committee (GSFC) is to dispense and allocate the funds for graduate students who wish to participate in research, conferences, and professional development events.

b) The Graduate Student Funding Committee will consist of the entire Graduate School Senate Delegation, the College of Law Senator, the College of Medicine Senator, and the Comptroller who will sit on the board as an ex-officio member.

(i) The Comptroller shall have an advisory role and will not have a vote in the Committee.

(ii) The GSFC shall be presided by its Committee Chairperson.

(c) The GSFC shall determine the application procedure and regulations graduate students must follow to request funding.

(i) The application will be an online document that will specify the details of the budget, research, conference, professional development, and the benefits of participation.

(ii) Requests shall be approved by a majority vote of the GSFC.

1)         If a request for funding is approved by the GSFC, upon return of their event the requester has up to one (1) week to turn in all materials for reimbursement to the Student Government Association and is allowed upward to four (4) weeks to claim the funds and provide all necessary documentation to the Student Government Association and to the A&S Business Office for the proper disbursement of the funds.

2) GSFC Funds shall be allocated as follows:

a) International conferences and research: up to $500.00

b) Domestic conferences and research: up to $300.00

c) International and Domestic professional development events: up to $250.00

(iii) If a request is not approved by the GSFC, the applicant shall have the right to file a written appeal with the Senate Speaker. Should the Speaker approve the written appeal, the applicant shall present their case before the Senate.

(iv) With the majority vote of the Senate at a meeting where there is quorum the Senate can send back the application to the GSFC who shall reconsider the request. The GSFC is not obligated to approve the reconsidered request.

(v) If the GSFC does not approve a request after reviewing it for a second time, the Senate may overturn the committee’s decision with a two thirds (2/3) vote of the Senate at a meeting where there is quorum.

(vi)       The procedures and regulations for funding requests and expenses shall require the approval of the Senate.

1)         Amendments to the procedure and regulations shall be subject to Presidential veto.

(d) Funding shall benefit individual graduate students interested in the following:

(i) Research, defined as an investigation that is necessary for the completion of a masters or doctoral or professional degree.

(ii) Conferences, defined as presentations  (i.e. papers, posters, performances) on current and developing research that pertains to their respective masters, doctoral or professional degree.

1) Funding can only be used for conference registration and travel costs.

(iii) Professional Development, defined as events (i.e. workshops, seminars, conferences) that advances the knowledge of the graduate students’ academic career.

1) Upon the return of their trip the student must agree to present the skills learned at an assigned workshop at FIU.

2) Funding can only be used for conference registration and travel costs.

(e) Graduate students shall be eligible to request funds from the committee once a semester and twice during a fiscal year.

(f) Students are ineligible to request funds from more than one group that is funded by A&S fees.

(i)         The GSFC Chairperson shall be responsible for submitting written reports to the Finance Committee Chair, the Council for Student Organizations, and the Operational Review Committee to ensure that the previous stipulation (f) is enforced.

PROVISO:      The Senate shall elect a Committee Chairperson after the passage of this bill, who will assume the chairperson functions of the GSFC if and when the President signs this bill.

In favor: 11; Opposed: 2; Abstentions:0 ; Status: Signed.

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